Documentation

Before a suitable date for your online assessment centre can be confirmed you will need to upload your proof of right to work, ID and address documentation as well as proof of your appropriate qualification. The same documents must also be presented at the start of your assessment centre. This applies to all internal and external candidates to ensure the correct level of vetting is achieved.

You must provide 1 proof of right to work document and 3 proof of ID and address documents.

To see a full breakdown of all documentation options download our pre-employment guidance document.

Proof of Right to Work

To work in the Civil Service, you must evidence you have valid and current right to work in the UK and Eligibility to be a Civil Servant by presenting 1 document from the relevant list below:

Proof of ID and Address Documentation

You must also ensure that you have 3 appropriate items of identification with you for your online assessment. The options will change depending on the first document you selected,

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You haven't confirmed every item.

Date of Birth
Proof of Address
Photo ID
Date of Birth
Proof of Address
Photo ID
Date of Birth
Proof of Address
Photo ID

All documents must be in your current name. One of the documents must verify your current address, one must include a photograph and one must include your date of birth.

Please note EEA Passports can only be used as proof of ID and are no longer accepted as a proof of Right to Work unless endorsed to show the holder is allowed to stay in the UK and carry out the work in question.

Preparing for your online assessment centre

What to have with you during your OAC

  • Proof of right to work documentation
  • Proof of ID, this needs to include 1 photographic
  • Proof of address documentation
  • Qualification certificates that evidence your current Functional Skills level in English and Maths.

Prison officer recruits are required to go through thorough pre-employment screening which includes security vetting as part of their application process. As a prison officer, you’re working in a position of trust. Security vetting plays a key role in assessing an individual’s integrity and so has a strong link to public trust and confidence within HMPPS. The vetting process considers several other factors. If you're in doubt about whether you need to disclose something or not, it’s best to include it. You’ll be asked to provide information on:

  • Yourself (personal information, financial information, police information, criminal history)
  • Your family (parents, parents partners, siblings, partner(s), children)
  • Co-residents
  • Associations that may cause a conflict of interest with your role or the prison service.

Prison officer Vetting also includes:

  • Background checks across police information systems on you, your family and other associates
  • Credit reference checks (to make sure money problems don't make you vulnerable to blackmail or corruption)
  • Social Media and Open Source checks (these are checks on content about you that's publicly available on the internet to ensure there's nothing linked to you that could undermine public trust and confidence in the police service)
  • Other government and overseas agency checks.

You may also be required to complete a National Security Vetting application with the United Kingdom Security Vetting (UKSV) depending on the prison you are applying to work.

After you've submitted your vetting application our vetting team might contact you to clarify information you've provided or request additional information, which is completely normal. You must remain open and honest in your communication with them.

If your circumstances change at any point you have a personal responsibility to report this as soon as possible.

Here's a bit more detail on some factors that are considered during the vetting process:

Convictions and cautions

All convictions, cautions (including any received as a juvenile), involvement in any criminal investigation and bind-overs imposed by a court must be declared. They don't automatically mean you'll be rejected from joining the HMPPS. Each case is looked at on an individual basis. Factors taken into account include:

  • Your age at the time of the offence
  • How long ago the offence was committed
  • The nature of the offence
  • Whether there are obvious patterns of repeat behaviour

It's important to be honest. Failure to disclose this information will result in your application being rejected.

HM Forces offences

Convictions received whilst serving in HM Forces aren't treated any differently from civilian convictions. All criminal offences convicted by a military tribunal are recorded on the Police National Computer so make sure you disclose them - again, honesty is the best policy.

Top tips

Here are our top tips to ensure your vetting application isn't delayed unnecessarily.

  • Be honest – declare all convictions, cautions and involvement in criminal investigations
  • Make sure you provide maiden names, dates of birth and addresses for all the people listed on your vetting forms
  • Include details of any criminal associates
  • Can’t remember or provide specific details? Include a rationale detailing why
  • Make sure all County Court Judgements (CCJs) are satisfied
  • Check your emails and your ‘junk/spam’ folder regularly. It’s an easy way to ensure you’re not missing any communications from our vetting team.

What should you declare?

Test your knowledge on what you need to declare with these common scenarios – the answers might surprise you.

Remember - if in doubt, declare it.